Data Privacy Notice

Halifax Foundation for Northern Ireland recognises that we must protect your personal privacy while allowing you to enjoy the services available for you on this website. This data privacy notice explains what personal data is collected by the Foundation through our grant making activities and how/why we use your data.

Halifax Foundation for Northern Ireland is a grant making charity, whose income is derived from Lloyds Banking Group. HFNI supports charities, who improve the lives of disadvantaged or disabled people throughout Northern Ireland.

Whatever your reason for visiting our website, whenever we capture your personal details we will process your data according to the principles of the Data Protection Act 1998 (DPA) and, after 25 May 2018, the EU General Data Protection Regulation (GDPR).

Personal data is any information that relates to an individual who can be identified from that data. For example, Main Contact/Senior Contact name, job title, email, telephone, address or photographs.

Processing means doing anything with your data, such as collecting, recording or holding the data as well as disclosing, destroying or using the data in any way.

We will never be intrusive or invasive of your personal privacy, nor will ask you to provide data that is irrelevant or unnecessary.

We will use strict measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.

Purpose and Lawful Basis for Processing your Data

Any personal details of charity representatives will be used to support the grant assessment process, to notify your organisation of the outcome of your grant application, to monitor your grant and to fulfil the evaluation requirements of your grant, should your application be successful.  Your data will be used only for the purposes specified.

We will keep your personal data up to date and store it securely. We will put technical measures in place to protect it from loss, misuse, unauthorized access and disclosure and not collect or retain excessive amounts of personal data.

How long do we keep your data

Your data will be held on our database and will be kept for a period of 10 years. Any additional information provided in support of your application/evaluation, will be attached to the grant management system and retained for the same period.

This period is in line with Lloyds Banking Group’s retention policy. Lloyds Banking Group are the sole donor of Halifax Foundation for Northern Ireland.

After a period of 10 years, your personal data will be removed from the grant management system. Details of the grant will be maintained, to highlight the grant relationship with your charity.

The information provided to us is being collected by Halifax Foundation for Northern Ireland. We are responsible for the safe storage and use of your data. Our IT grant system software provider will have access to your data. Safety measures are in place to ensure your personal data remains secure and is only used for the purpose intended.

Fraud Prevention

If you apply for a grant or receive a grant from us, we may undertake checks for the purposes of preventing fraud. These checks require us to process personal data you have provided about you and your charity office bearers and data we have received from third parties.

We and fraud prevention agencies may also enable law enforcement agencies, regulators, Government, and other funders to access and use your personal data to prevent crime.

GDPR (General Data Protection Regulations)

Under GDPR, you have the right:

  • to access your personal data  (if anything is inaccurate or incorrect, please let us know and we will correct it);
  • to have your personal data expunged from our database if we no longer need it for the purpose we collected it. For example, if during the assessment process, we would require an alternative main contact/senior contact in order to process the application for funding;
  • to withdraw consent at any time (see below)

Data Controller

To exercise your personal data rights, to make a complaint about our use of your data or for any further information, please contact Brenda McMullan at brenda@halifaxfoundationni.org

Alternatively, by writing to Brenda McMullan, Executive Director, 11-15 Donegall Square North, Belfast, BT1 5GB

Such requests will be dealt with within one calendar month.

You can contact the Information Commissioner’s Officer on 0303 123 1114 or visit their website at www.ico.org.uk

Future Contact Opt-in Statement

If you would like us to keep you up to date about the work of the Foundation and any other items we think would be of interest to your work, you can easily opt-in to our communications on the login page of the grant management system. You may also email info@halifaxfoundationni.org to have your details added to our communications.

You can change your mind at any time by unticking the opt-in option on the log in page. You may also email info@halifaxfoundationni.org to have your details removed.

We value your privacy. We’ll never share your data with others without your permission and we’ll only use it for the purposes we’ve outlined and you’ve agreed to. By submitting this form, you agree that we may process your information in accordance with these terms.

Cookies

We use a technology called "cookies" as part of a normal business procedure to streamline the functionality of this website. A cookie is an element of data that our website sends to your web browser which is then stored on your system. The website also uses cookies to perform anonymous analysis and reporting on usage which we use to improve our website content to better serve our clients.

 

Closing Date

Contact Us

11-15 Donegall Square North
Belfast 

BT1 5GB

T: 028 9032 3000
E: grants@halifaxfoundationni.org

Registered in Northern Ireland Number 19019

Accepted as a charity by the Inland Revenue under reference NIC 101763

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